CapEx360® Real Estate Case Study
OpenPath & CapEx360®
Extending Capital Lifecycle Governance into Procurement and Contract Management
Executive Summary
OpenPath Investments, a real estate investment organization, extended its use of CapEx360® by implementing the CapEx360® RFP Module to strengthen procurement governance and contract management within its capital projects.
After successfully deploying CapEx360® to manage capital initiatives, OpenPath sought to address growing complexity within its Request for Proposal (RFP) and contract workflows. Manual processes were time-consuming, lacked visibility, and increased operational risk.
By integrating the CapEx360® RFP Module, OpenPath centralized procurement documentation, automated vendor communications, strengthened audit controls, and improved oversight across project and contract management activities
Challenge
While CapEx360® was successfully managing capital projects, OpenPath faced governance pressures within its RFP and contract processes.
Key Pain Points
- Manual RFP generation and document handling
- Time-consuming procurement workflows
- Limited tracking and visibility across supplier communications
- Risk of lost documentation
- Disconnected invoice approvals
- Lack of centralized contract storage
Procurement processes were not fully aligned with the structured capital management environment established within CapEx360®.
Solution
OpenPath deployed CapEx360® as its unified capital governance platform to standardize how property investments, development initiatives, and procurement activities are planned, evaluated, and managed across its portfolio.
The platform introduced a consistent framework for managing capital projects alongside procurement workflows, enabling project teams, construction, and finance stakeholders to operate within a single lifecycle structure.
CapEx360® extended beyond project governance by incorporating the RFP module, allowing OpenPath to replace manual document creation and vendor coordination with structured workflows, centralized documentation, and automated communication.
By establishing lifecycle continuity across capital planning, procurement, and contract execution, OpenPath strengthened alignment between investment oversight, project delivery, and vendor management while improving visibility into project spend, procurement activity, and portfolio performance.
CapEx360® Features
- RFP lifecycle management aligned to capital projects
- Centralized procurement documentation and template management
- Contract management embedded within the capital workflow
- Structured vendor submission process
- Audit trail across RFP and procurement activities
Integration and Automation
- Automated RFP generation using configurable templates
- Supplier submission portal within the platform
- Automated invoice workflow routing
- DocuSign integration for contract execution
- Automated document storage tied to project records
Financial Control & Visibility
- Procurement activity aligned with project budgets
- Centralized tracking of vendor responses and contracts
- Improved transparency across procurement lifecycle
- Audit-ready documentation supporting compliance and risk mitigation
“We’ve had a lot of buy in and no real issues with vendors returning bids through the vendor portal for RFPs. It’s been so helpful keeping everything organized.”
Jonathan Agent
Director of Construction, OpenPath
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